Efficiency remains at the forefront of the modern recruitment process.

One significant area of focus is the scheduling of interviews, a task that, while crucial, can be time-consuming and complex due to the coordination required between candidates' and interviewers' availabilities.

Automated interview scheduling apps have emerged as a key solution, streamlining the process by allowing candidates to book their own interview slots based on real-time availability, thereby reducing administrative overhead and enhancing the candidate experience.

This guide explores the best automated interview scheduling apps for recruiters in 2024, designed to facilitate a more streamlined, efficient, and candidate-friendly interview process.

Scheduling Assistants

• Calendly
• Gohire
• Goodtime
• OnceHub
• My Ally

Integrated Recruitment Software with Scheduling Features

• Greenhouse
• Lever

Scheduling Assistants

Calendly

Calendly is renowned for its simplicity and effectiveness, offering an intuitive platform for scheduling meetings without the back-and-forth emails. It integrates seamlessly with personal and professional calendars to ensure real-time availability, making it an essential tool for recruiters.

• Price: Free basic plan available; paid plans start at $8 per user/month.
• Free trial: Yes, on paid plans.
• Key feature: Easy integration with most calendar services and a clean, user-friendly interface.
• Best for: SMB, mid-market, and enterprise.
• Why it is great for recruiters: Calendly's straightforward setup and universal compatibility streamline the scheduling process, significantly reducing the time recruiters spend coordinating interviews. Its personalized scheduling links can be shared with candidates, allowing them to choose their preferred time slots based on the recruiter’s availability.

GoHire

GoHire is a versatile recruitment tool that simplifies the hiring process for small to medium-sized businesses. It integrates job posting, applicant tracking, and interview scheduling into a single platform, making it an all-in-one solution for SMB recruiters looking to streamline their hiring workflow.

• Price: Plans start at $60 per month.
• Free trial: Yes, 14 days.
• Key feature: Comprehensive hiring platform with integrated interview scheduling.
• Best for: SMB.
• Why it is great for recruiters: GoHire not only automates the scheduling of interviews but also covers every other aspect of the recruitment process, from posting jobs to managing candidates. This centralized approach makes it incredibly efficient for small teams to manage their hiring efforts without juggling multiple tools.

GoodTime.io

GoodTime.io leverages advanced algorithms and integration with calendars to automate the scheduling of interviews, focusing on optimizing the interview process by matching candidate availability with interviewers' expertise and preferences.

• Price: Custom pricing.
• Free trial: Not publicly available.
• Key feature: Automated scheduling with interviewer matching based on skills and availability.
• Best for: Mid-market and enterprise.
• Why it is great for recruiters: GoodTime.io stands out by not just automating interview scheduling but also ensuring that candidates are paired with the most suitable interviewers based on role requirements and interviewer expertise. This leads to more meaningful interviews and helps companies make better hiring decisions.

OnceHub

OnceHub provides a robust scheduling solution with advanced features tailored for professional use, including team scheduling, time zone detection, and customizable booking forms, making it suitable for complex interview scheduling needs.

• Price: Starts at $15 per user/month.
• Free trial: Yes.
• Key feature: Comprehensive scheduling features with support for panel interviews and multiple interviewers.
• Best for: SMB, mid-market, and enterprise.
• Why it is great for recruiters: ScheduleOnce caters to the nuanced needs of recruiters organizing multi-participant interviews, offering flexibility and efficiency in managing schedules across different time zones and availability constraints.

My Ally

My Ally is an AI-driven scheduling assistant that automates the coordination of interviews by communicating directly with candidates through email, understanding their responses, and booking appointments accordingly.

• Price: Custom pricing.
• Free trial: Not publicly available.
• Key feature: AI-powered email communication for scheduling.
• Best for: Mid-market and enterprise.
• Why it is great for recruiters: My Ally takes the manual effort out of interview scheduling by handling the communication and coordination autonomously, ensuring a smooth and efficient scheduling process that enhances the candidate experience.

Integrated Recruitment Software with Scheduling Features

Greenhouse

Greenhouse is not only a leading Applicant Tracking System (ATS) but also offers integrated scheduling tools designed to automate and optimize the interview scheduling process within its comprehensive recruitment platform.

• Price: Custom pricing.
• Free trial: Not publicly available.
• Key feature: Integrated ATS with robust interview scheduling capabilities.
• Best for: Mid-market and enterprise.
• Why it is great for recruiters: Greenhouse's integrated scheduling feature allows recruiters to manage the entire recruitment workflow in one place, from candidate tracking to interview scheduling, enhancing efficiency and candidate experience.

Lever

Lever provides a modern ATS and CRM solution with powerful scheduling features, including interview panel coordination and candidate self-scheduling, streamlining the entire recruitment process.

• Price: Custom pricing.
• Free trial: Not publicly available.
• Key feature: Seamless integration of ATS, CRM, and scheduling in a single platform.
• Best for: SMB, mid-market, and enterprise.
• Why it is great for recruiters: Lever's holistic approach to recruitment combines candidate relationship management with efficient scheduling tools, enabling recruiters to automate the interview setup process while maintaining strong candidate engagement.